PRISM PRISM Recruit Recruitment & Applicant Tracking Software

Recruitment workflow software for care, support and regulated services

Turn applications into safer, auditable recruitment decisions.

PRISM Recruit helps organisations manage applicants from application through interview, job offer, ID evidence, DBS checks, references, training, contracts and start confirmation — all with clear workflow stages and a secure audit trail.

Request Demo Client Login Explore Features Security
Multi-tenant Linear workflow DBS & ID evidence Electronic signing Audit trail
Application received Stage 1
Offer accepted Signed
References requested Secure links
Contract issued Electronic signature

Core features

Designed around practical recruitment workflows.

PRISM Recruit is built around the real steps needed to safely recruit staff, rather than just storing names in a spreadsheet.

Public application links

Create role-specific links for Indeed or your website so applicants feed straight into the tracker.

Linear recruitment stages

Guide users through application, interview, decision, offer, ID, DBS, references, training and start confirmation.

Offer letters

Generate job offers from service pay rates, hours, location, probation and start-date details.

Secure offer acceptance

Applicants can accept or decline using a secure link with electronic signature evidence.

ID and DBS evidence

Collect ID documents and DBS Update Service evidence through protected upload links and document viewing controls.

Reference requests

Email secure reference forms, receive HR references and track reference evidence against each applicant.

Contract signing

Send contracts for electronic signature and keep a signed PDF, timestamp, IP address and version snapshot.

Service pay rates

Manage pay rates per service/location so job offers and contracts use consistent pay information.

Manager and HR notifications

Notify assigned managers and HR administrators as applicants move through key recruitment stages.

Security and confidentiality

Recruitment information is treated as confidential.

PRISM Recruit has safeguards to reduce unnecessary access to CVs, identity documents, DBS information, references and signed employment records. Organisations should use these safeguards alongside their own data protection policies, staff training and regular access reviews.

Each organisation has its own spaceTenant accounts keep one organisation's users and recruitment records separate from another organisation's records.
Secure sign-inTemporary passwords must be changed, repeated failed sign-in attempts can be locked, and inactive sessions are automatically ended.
Confidential documents are not public linksCVs, identity evidence, DBS records and references are opened through the protected system after a user signs in.
Staff must explain sensitive accessBefore viewing confidential documents, staff are asked whether access is necessary and must record a reason.
Important actions are recordedThe system keeps a record of recruitment stage confirmations, document access, electronic signatures and key changes.
Time-limited links for applicants and refereesApplicants and referees can complete specific tasks through secure links without being given access to the staff system.
Clear electronic-signature evidenceThe system records the person's confirmation, typed name, date and time, and the exact version of the offer or contract they accepted.
Support for retention reviewsAdministrators can set review periods to help decide when unsuccessful applicant records and documents should be removed.

Who it is for

Suitable for organisations that need safer recruitment oversight.

Residential care services
Supported living services
Domiciliary care providers
Children and young people services
Housing Associations
Training providers
Health and social care teams
Multi-site organisations
Recruitment and HR teams

Ready to manage recruitment more clearly?

Request a demonstration or log in to an existing PRISM Recruit tenant.

Request Demo Client Login