The PRISM Recruit features

Every next step.
In one place.

From the first application to the staff file, keep people, documents and decisions connected. Built for care teams, and for the people joining them.

See the features in a demo

01 / For applicants

A welcome with
a clear way forward.

One private account, from applying for a role to getting ready for the first day.

APPLY

An application they can come back to.

Invite applicants to create an account from your application link. They can make progress at their own pace.

  • Upload a CV and complete the application form
  • Save a draft and continue on another device
  • See updates and respond to requests in the portal
MEET

Interview choices that work for both sides.

After accepting an application, offer the dates, times and formats your team can accommodate.

  • Choose start times from 8am to 9pm in 15-minute steps
  • Offer face to face, Teams, or a choice of both
  • Let applicants book an offered slot and download a calendar invitation
JOIN

Checks, offers and signatures, together.

Give applicants a checklist for the information and actions needed as their recruitment progresses.

  • Confirm referee details and upload requested identity, right-to-work and DBS evidence
  • Review and accept their job offer
  • Draw a contract signature with a finger, mouse or pen; employers sign the same way

02 / For your team

Keep the work moving.
Keep the record together.

From reviewing an application to maintaining the staff file, the details stay within reach.

REVIEW & PROGRESS

Decisions with a recorded history.

Manage application reviews, applicant requests and essential checks through the staff workspace.

  • Accept, return for changes or decline applications
  • Record references received by email and attach evidence to each referee
  • Keep stage prerequisites in place, with a separate administrator password and recorded reason for overrides
STAFF FILES

A home for the record after recruitment.

Continue into a staff file once the contract has been issued, with controlled access to sensitive documents.

  • Create folders and subfolders in Settings, or archive folders you no longer need
  • Map folders to workflow sections so related documents appear automatically
  • Add staff documents and retain earlier file versions
REMIND & UNDERSTAND

See what needs attention.

Bring upcoming actions and recruitment activity into view so your team can follow up.

  • Enable interview reminders and document review or expiry alerts
  • Track applications, recruitment sources, recorded milestones and confirmed starts
  • Export aggregate recruitment reports to CSV

03 / Built around trust

Personal information.
Considered access.

Practical security controls support the way your team handles recruitment and staff records.

Read about security & data protection
  • Staff two-step verificationAuthenticator codes and recovery codes, with an organisation policy to require MFA.
  • Encrypted new uploadsNew applicant portal and staff repository uploads are encrypted before storage.
  • Break-glass accessSensitive staff documents require staff-file permission and a recorded reason. Access is time limited and recorded.

See it all come together

Meet your next
recruitment workspace.

Explore the applicant journey and staff tools in a personalised demonstration.

Request a demo