Built around the trust people place in you
From identity documents to signed contracts, recruitment involves information that deserves care. PRISM Recruit brings account protection, controlled document access and an audit history into your everyday recruitment workflow.
Practical safeguards. Everyday confidence.
Give your team the tools to protect personal information while keeping recruitment moving.
Staff two-step verification adds an authenticator code to the sign-in process. Administrators can require it across their organisation, with one-use recovery codes to help staff regain access if they lose their device.
New documents uploaded through the applicant portal and staff repository are encrypted before storage. This adds a layer of protection for the identity evidence and staff documents your team handles.
Opening a sensitive staff document requires an authorised staff member, a recorded reason. Access is limited to that document and expires after 15 minutes.
Applicants can access their own applications and documents, while internal notes and referee responses stay in the staff workspace. Organisation checks keep each customer's recruitment records separate.
Document access, workflow overrides, recruitment decisions and signature evidence form an audit history. Your team can review important actions and use document review dates to identify what needs attention.
Push notifications let applicants know there is an update without including personal details in the alert. They return to their portal to see more, and personal portal pages are not saved for offline access by the app.
Confidence for your team. Care for their information.
Your applicants trust you with their personal information. Give your team the tools to treat it with care, from the first application to the staff file.
Keep recruitment documents in a controlled workspace, add an extra step to staff sign-ins and record access to sensitive files. These safeguards support a consistent approach as applicants become colleagues.
See how document protection, access controls and audit records fit your recruitment process in a personalised demonstration.
Explore the safeguards in a demoChoosing PRISM Recruit
Get to know the safeguards supporting your team and the people you recruit.
New files uploaded through the applicant portal and staff repository are encrypted before storage. Sensitive staff documents also have a break-glass access process: an authorised staff member records a reason, with permission limited to that document for 15 minutes.
Yes. Organisation administrators can require staff to use an authenticator app when signing in. One-use recovery codes support account recovery if a staff member loses access to their authenticator.
Applicants see their own applications and documents through the portal. Internal recruitment notes and referee responses remain in the staff workspace, so your team can manage the recruitment process with the appropriate separation.
Yes. PRISM Recruit records document access, workflow overrides, recruitment decisions and signature evidence. This gives your team a history to refer to when reviewing how records have been handled.
Push alerts use a discreet, generic message. Applicants return to the portal to read their updates. Push notifications are optional on supported devices, and the portal requires an internet connection.
Yes. Request a personalised demonstration to explore the applicant journey, staff file protection and access controls using demonstration records. We can walk through how the features support the way your team recruits.
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Discover recruitment tools designed around your people and their information.